SOUTHERN TIER
ASSOCIATION FOR HUMAN RESOURCES
Society for Human Resource Management Chapter #0343
BYLAWS
Article I
Name
Section 1. The name of the organization
shall be “The Southern Tier Association for Human Resources” (STAHR).
Section 2: STAHR
is affiliated with the Society for Human Resource Management (SHRM).
Section
3: STAHR
is a separate legal entity from SHRM. It shall not be deemed to be an
agency or instrumentality of SHRM or of a State Council, and SHRM shall not
be deemed to be an agency or instrumentality of the Chapter. The Chapter
shall not hold itself out to the public as an agent of SHRM without express
written consent of SHRM. The Chapter shall not contract in the name of SHRM
without the express written consent of SHRM.
Article II
Mission Statement
This organization shall be a non-profit
organization. We assist members in becoming more effective by providing a
forum to exchange ideas and by presenting informative programs which keep
members current in the Human Resources field.
Article III
Membership & Dues
Section 1.
Applicants for membership shall be considered on their professional
background and standing in the field of Human Resources or their association
and/or active interest in the field of Human Resources. There shall be no
discrimination in membership on the basis or race, religion, sex, age,
marital status, national origin, sexual orientation, disability, or veteran
status.
Section 2.
Membership is based on the calendar year, with annual dues payable by
January 31 of the current year.
Section 3. Association members will pay
annual dues on the following schedule:
a.
$100
Corporate Membership (up to three voting members may be specified)
b.
$35
Regular Membership
c.
$25
Student Organization Membership
d.
$10
Full-Time Student Membership
e.
$10
Extended Corporate Membership (for organizations with the corporate
membership who wish to have more than three individuals receive member
packets; these individuals do not have voting rights)
Section 4. At the
time of application/renewal, members must complete an application form,
which provides further detail about STAHR membership.
Article III
Membership & Dues
(continued)
Section 5. STAHR
will sponsor the membership in SHRM for the current President.
Section 6. Retired
members may, with the approval of the Executive Committee, be extended life
long, dues-free membership.
Section 7. Members
will be given a copy of the Association’s Bylaws and a membership listing on
an annual basis. The membership list is furnished for the PERSONAL,
CONFIDENTIAL use of STAHR members only. The membership list may be
purchased by a non-member (individual or organization), at the discretion of
the Executive Committee, for the sole purpose of reaching the entire
membership to communicate timely HR information, updates, or training
opportunities.
Article IV
Meetings
Section 1. Regular
meetings will generally be scheduled each of the following months: January,
February, March, April, May, June, September, October, and November.
Announcements of all meetings will be sent to all individuals on the mailing
list via the STAHR newsletter (includes all members) and are also available
by calling the STAHR voice mail (655-STHR).
Section 2. Special
meetings may be called for discussion of particularly timely subjects or to
listen to outstanding speakers who are immediately available and shall be
held at such time as decided by the Executive Committee.
Section 3. Members
may bring guests to any open meeting, including representatives of their
organization or other individuals interested in the activities of the
Association or the material being presented.
Section 4. Although networking activity
and discussion is encouraged through the dinner portion of the meeting,
individuals have the option to attend only the program. In such instances,
reduced fees will be charged for attendance.
Article V
Solicitation and
Distribution of Literature
There will be no solicitation of
products or services during the Association’s regular meetings without prior
approval from the Executive Committee. A member may report to the Executive
Committee, in writing, any noncompliance of this section. It will be the
responsibility of the Executive Committee to investigate the written report
and take a course of action up to and including revoking Association
membership. The decision of the Executive Committee is final.
Article VI
Executive Committee
Section 1. The Executive Committee,
composed of the Past President, Officers, and Chairpersons of any standing
committees (i.e. Legislative Representative, Core Leadership Area Directors
(CLAs), Communications Coordinator), shall manage the affairs of the
Chapter. The Chapter President is the Chairperson of the Executive
Committee.
Section 2. The
Officers of the Chapter shall be President, Vice President of Programs, Vice
President of Membership, Secretary, and Treasurer. Their duties are those
usually pertaining to such office, although subject to change as required,
with a general overview of each office provided in later sections of this
article.
Section 3. All
candidates for the Board of Directors must be professional members of the
chapter in good standing at the time of nomination or appointment and for
their complete term of office. Per SHRM Bylaws, the President must be a
current member in good standing of SHRM throughout the duration of his/her
term of office.
Section 4. Elections
shall occur, and any committee vacancies shall be filled, in accordance with
Article VII.
Section 5. Special
committees shall be established as deemed necessary by the Executive
Committee.
Section 6. The President is responsible for:
a.
Coordination of Executive Committee activities for the betterment of the
organization.
b.
Scheduling Executive Committee meetings.
c.
Representing the Chapter at SHRM and related activities.
d.
Overseeing the activities of any special committees, including the
appointment of Chairpersons.
Section 7. The
Vice President of Programs is responsible for:
a.
Coordinating regular meeting programs which provide variety and timely
education on HR topics/issues (including topic identification, speaker
arrangements), and coordinating necessary logistics with the Treasurer.
b.
Providing program information (past program summary, upcoming program
information) for the newsletter publication in accordance with established
deadlines.
c.
Presenting program and tabletop presenter ideas to the Executive Committee
for discussion/vote at least two months in advance of the proposed meeting
date.
d.
Distributing, tallying, and maintaining statistics from program evaluations
and presenting this information to the Executive Committee (and speaker,
when requested).
e.
Introducing speakers at monthly meetings.
Article VI
Executive Committee
(continued)
Section 8. The Vice President of Membership is responsible for:
a.
Coordinating activities to increase STAHR and SHRM membership.
b.
Distributing annual membership packets.
c.
Maintaining Chapter member listing.
d.
Providing membership information for newsletter publication in accordance
with established deadlines.
e.
Introducing new members and guests and providing membership updates, as
necessary, at monthly meetings.
f.
Welcoming attendees at monthly meetings.
Section 9. The Secretary is responsible for:
a.
Keeping
minutes of all Executive Committee meetings and providing copies to
Executive Committee members no later than at the following meeting.
b.
Coordinating publication of the newsletter, including ensuring that articles
are submitted on time and editing before print. Maintains a selection of
“filler” articles with publisher of newsletter.
c.
Coordination of publicity activities undertaken by the Chapter.
Section 10. The
Treasurer is responsible for:
a.
Maintaining the Chapter’s financial records, financial reporting to the
membership, and ongoing governance of Chapter funds.
b.
Coordinating, with the Vice President of Programs, logistics of monthly
meetings including location, meal selections, and special/speaker
accommodations.
c.
Maintaining an attendance roster of all meetings, in coordination with the
Vice President of Membership.
d.
Updating STAHR voice mail messages with details of upcoming programs or
other necessary information.
e.
Welcoming attendees at monthly meetings.
f.
Providing financial and program logistics information for newsletter
publication in accordance with established deadlines.
g.
Providing an annual (calendar year) financial summary to the Executive
Committee no later than February 15 of the following year.
h.
Negotiating rates for program meals/locations.
Section 11. The Legislative Representative is responsible for:
a.
Communicating information on current legislative issues which impact the HR
function to Chapter members.
b.
Providing information for newsletter publication in accordance with
established deadlines.
c.
Coordinating, with the Vice President of Programs, an annual program
dedicated to educating members in the legislative arena.
d.
Evaluating the feasibility of various activities to increase Chapter
involvement with legislative issues and presenting recommendations to the
Executive Committee (i.e. Grassroots initiatives).
e.
Providing legislative updates at monthly meetings as needed.
Article VI
Executive Committee
(continued)
Section 12.
Core
Leadership Area (CLA) Directors shall have such powers and perform such
liaison duties as the Executive Committee or the President may determine.
This responsibility includes awareness sessions and initiatives in the
particular CLA as determined by the President and the Executive Committee.
He/she shall have the authority to appoint sub-committees to plan and
implement the activities associated with the CLA for the year.
Section 13. The
Past President shall serve as an advisor to the President, and fulfill such
duties as requested by the President and/or Board of Directors.
Section 14. All officers and committee chairpersons serve without
compensation.
Section 15.
Any
Officer or Director may be removed from office, with cause, upon an
affirmative vote of two-thirds of the entire Executive Committee at a duly
constituted Executive Committee meeting. The Officer or Director shall be
entitled to a due process hearing prior to any termination action being
imposed.
Article VII
Elections
Section 1. Elections of Officers shall
occur at the expiration of the one-year term of office.
Section 2. If an
office becomes vacant during the one-year term, remaining Executive
Committee members may choose a successor to hold the office for the
remainder of the current calendar year, at which time a formal election
shall occur.
Section 3. A formal
election will be held annually (December) to select officers for the
upcoming year.
a.
Ballot
information, with the entire proposed slate of officers, will be made
available to the membership for a review period of not less than two weeks.
b.
Ballot
information must be communicated via at least one written source (newsletter
or special ballot mailing).
c.
A
write-in option will be available for all positions on the ballot.
d.
Votes
may be made by mail, to the STAHR voice mail, or in writing at a meeting (if
timing permits).
e.
Officers are elected based on a majority vote of those votes received by the
stated deadline.
Section 4. New
officers will be installed at the January meeting. Interim officers will be
announced as appropriate.
Article VIII
Admissions and
Resignations
Section 1. Application for membership
in the Association shall be made on the appropriate form approved by the
Executive Committee.
Section 2. Any
member who resigns during the membership year will not receive a
refund of membership dues.
Section 3. STAHR membership is non-transferable and shall remain in the
name of the member for the duration of the membership year. Exceptions to
this provision require the approval of the Executive Committee.
Article IX
Government and
Territory
Section 1. The Association shall be
governed by these Bylaws. Revisions to this document shall become effective
immediately, unless otherwise specified by the Executive Committee at the
time of change.
Section 2. The
territory within which the Association operates shall include the counties
of Broome,
Chenango,
Delaware, and
Tioga in the State of New York and Susquehanna County in the State of
Pennsylvania. The Association may accord membership to persons working
outside of this territory, provided there are special reasons for such
affiliation.
Article X
Finances
Section 1. The Executive Committee
shall be responsible to the membership for reasonable care in controlling
the finances of the Chapter. The membership shall be advised annually of
financial status of the Chapter.
Section 2. The
Treasurer shall have custody of the funds and securities of the Chapter and
deposit the same in the name of the Chapter in such bank or banks as
directed by the Executive Committee. The Treasurer shall regularly enter in
the books of the Chapter, to be kept by the Treasurer for that purpose, a
full and accurate account of all money and property received and paid by the
Treasurer for the Chapter. The Treasurer will exhibit these books and
accounts to any officer or member of the Association upon request.
Article XI
Amendments to Bylaws
Section 1. Changes to, or in the
interpretation of, this document for purposes deemed in the best interest of
the membership may be made at the discretion of the Executive Committee.
Section 2. The Bylaws may be amended by
a majority vote of the members present at any meeting at which a quorum
exists and in which required notice has been met, provided that no such
amendment shall be effective unless and until approved by the SHRM
President/CEO or his/her designee as being in furtherance of the purposes of
the SHRM and not in conflict with SHRM bylaws. Any motion to amend the
bylaws shall clearly state that it is not effective unless and until
approved by the SHRM President/CEO or his/her designee.
Section 3. The
Executive Committee is responsible to communicate changes to this document
to members at the time those changes are approved. Such communication will
take place at the next meeting of the membership and via the STAHR
newsletter. The revised document will be distributed to all members no
later than with the following year’s membership packets.
Article XII
Scholarship Award
Section 1. A $500 scholarship award may
be presented annually to a full-time student who is matriculated in a Human
Resources program at an accredited four-year institution.
Section 2.
Applicants must be nominated by a current member of STAHR.
Section 3.
Individuals currently enrolled in or starting a program that meets the
requirements in Section 1 of this article are eligible to apply.
Section 4. Applicants
must meet all criteria for application and must complete all required
information within the time specified on the application form.
Section 5.
Applications will be reviewed, and awards made, by the Executive Committee.
The decision of the Committee is final.
Article XIII
Non-Inurement
Provision
No part of the net earnings of STAHR
shall inure to the benefit of, or be distributed to, its members, trustees,
officers, or other private persons, except that the organization shall be
authorized and empowered to any reasonable compensation for services
rendered and to make payments and distributions in furtherance of its
services.
Article XIV
Dissolution Provision
Upon dissolution
of STAHR, the Executive Committee of the Association shall, after paying or
making provisions for the payment of all liabilities of the organization,
dispose of all assets of STAHR to the Binghamton University Chapter of the
Society for Human Resource Management to serve as the administrator of the
remaining assets. These assets may be used exclusively for the Scholarship
Award as described in article XII until such time that the funds are
exhausted.
Article XV
Withdrawal of Affiliated Chapter Status
Affiliated chapter
status may be withdrawn by the President/CEO of SHRM or his/her designee as
a representative of the SHRM Board of Directors upon finding that the
activities of the Chapter are inconsistent with or contrary to the best
interests of SHRM. Prior to withdrawal of such status, the Chapter shall
have an opportunity to review a written statement of the reasons for such
proposed withdrawal and an opportunity to provide the SHRM Board of
Directors with a written response to such a proposal within a thirty (30)
day period. In addition, when the Chapter fails to maintain the required
affiliation standards as set forth by the SHRM Board of Directors, it is
subject to immediate disaffiliation by SHRM. After withdrawal of Chapter
status, the SHRM Board of Directors may cause a new Chapter to be created,
or, with the consent of the President/CEO of SHRM and the consent of the
body which has had Chapter
status withdrawn, may re-confer Chapter status upon such body.
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